The contractor shall provide office services by implementing administrative systems, procedures and policies, and monitoring administrative projects. The contractor shall serve as the principal advisor and consultant to the PM or PD organizational unit manager and key managers on administrative and management directives. The contractor shall possess the ability to communicate with all levels of staff and operating officials, as well as support organizations.
The contractor shall implement higher headquarters administrative and management directives. The contractor shall perform studies and special projects in a wide variety of management and program areas, applying DA, DOD policies and procedures and reporting requirements. The contractor shall disseminate to key staff members and monitor to ensure compliance.
The contractor shall recommend systems and procedures after analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; and implementing changes. The contractor shall resolve administrative problems by analyzing information; identifying, and communication solutions.
The contractor shall determine functional and cross-functional requirements to maintain continuity of work operations by documenting and communicating needed actions to management. The contractor shall identify irregularities and determine continuing needs to perform functional allocation and its interrelationships on required tasks. The contractor shall identify resources required for each task.
The contractor shall prepare, review and transmit agendas, briefings, minutes, calendars and capture meeting action items/tasks. The contractor shall prepare scripts, briefings, agendas and documentation for PM or PD events, to include town halls, retirements, ceremonies, and meetings. The contractor shall develop a rhythm of activities, for calendar management, action capture, and note taking. The contractor shall identify on-site and off-site events on the calendar, such as program reviews, staff meetings, ceremonies, town halls, and team building events.
The contractor shall provide subject matter expertise at PM, PD, and individual Product Managers staff meetings. The contractor shall package and present briefings, record actions, generate minutes, and electronically store such material in logical file locations such that the material can be easily accessed.
The Government will provide the contractor access to pertinent unclassified and classified open disclosure documents and information, and coordination with Government personnel conducting related work.
Clearance Required: DoD SECRET clearance
Level II: A bachelor’s degree in an applicable field plus one full academic year of graduate education in the specialized field*; or, a bachelor’s degree in a specialized field* plus 3 years of applicable experience; or, a bachelor’s degree in any field with a minimum of 5 years of specialized experience. *Specialized Degree Field: Project Management, Business Management/Administration or other related field. Specialized/applicable experience must be in the area of Project Management, Business Management/Administration or other related field.
Five (5) cumulative years’ of work experience (within the last 8 year period) in planning, organizing, tracking, and reporting on projects supporting a program life-cycle management processes.
Two (2) years’ experience supporting a Major Defense Acquisition Program (MDAP) valued in excess of $185 million (ACAT I or II) using DoD 5000 weapon systems acquisition processes.
Three (3) years’ experience utilizing Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), and Adobe Acrobat.