The AM Agency
Subcontracts Admin

Subcontracts Admin

*Please check your commute to 77058 Clear Lake Area of Houston

Seeking a Subcontracts Administrator to perform a full range of procurement and administration activities associated with subcontracting work. Qualifies suppliers, issues requests for proposals, evaluates proposals, maintains subcontract files in accordance to established procedures. Oversees and performs the full range of procurement and administration activities associated with subcontracting work on a project. Under general supervision, and occasional direct supervision, performs assignments requiring experience and knowledge of standard concepts within their field. Displays core job competencies by analyzing possible solutions using standard procedures while developing advanced skills.

Responsibilities:

  • Daily operation requirements and workflow of numerous government and commercial subcontracts
  • Develop and prepare solicitation documents (Request for Proposal, Request for Quote, and Invitational Bid)
  • Review subcontract activities at pre-solicitation and award phase for risk and compliance assessment
  • Negotiate price, contract specifications, delivery dates, incentives and other terms and conditions
  • Implement FAR, DFAR requirements as related to procurement
  • Prepare documentation summary and cost/price analysis
  • Prepare source selection statements and other required file documentation
  • Protect the company’s interest and ensure compliance with company policies, legal and regulatory requirements
  • Review and administer subcontracts to ensure satisfactory progress and compliance with terms and conditions of the subcontract, and to identify problems that threaten contractor performance; collect end-user feedback and identify areas requiring improvements or corrective action; recommend actions when subcontractor is not in compliance with subcontract clauses and provisions, or issue corrective action plan as required
  • Manages modifications and change orders in support of customer demands and all other aspects of day-to-day subcontract administration
  • Participate in bid and proposal activities to include but not limited to data calls, and cost proposals and pricing activities, including price negotiation, in conjunction with multiple departments
  • Analyze and independently resolve or coordinate resolution of technical and administrative problems involving subcontracts
  • Regular interaction with finance, accounting, business development and senior management


Required Education, Experience, & Skills:

  • Bachelor’s degree in business, finance, or a related field
  • 2 + years of experience in subcontracts administration working for a federal contractor or equivalent work experience
  • In lieu of formal education 10 years of experience in subcontracts administration working for a federal contractor or equivalent work experience
  • Good understanding of FAR regulations and how they relate to subcontract management as well as experience managing various types of subcontracts including IDIQ, CPAF, CPFF, T&M, and FFP
  • Must be organized, detail oriented and demonstrate strong time management skills and be able to coordinate and prioritize multiple projects with limited supervision in a fast-paced environment
  • Excellent written and verbal communication skills and be able to adapt to changing work efforts and manage shifting priorities
  • Ability to develop and maintain professional relationships with peers, vendors and customers, and contribute to a professional work environment by demonstrating integrity, teamwork and a positive attitude
  • Excellent MS Word and MS Excel skills

***Deltek Costpoint experience is a plus


 Note: Proof of COVID – 19 vaccination status (vaccination card) will be required for employment otherwise a request for medical or religious accommodation is necessary

Job Category: Contracts Management
Job Type: Full Time
Job Location: Houston TX

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