The AM Agency
Administrative Assistant

Administrative Assistant

On-site at NASA Johnson Space Center zip code 77058, Please check your commute.

Temp to hire- with health benefits 

*Must be able to pass a Federal Background Check (Clean Criminal, Financial, US Citizen)

Responsibilities

General Support:

Responsible for managing the day-to-day operations of office activities and providing administrative support to the Program Director and Senior Managers. Office operation responsibilities include but are not limited to:

  • Greet visitors & suppliers daily and in a professional manner
  • Answer, screen & route calls from the phone switchboard.
  • Assist with guests security badging, FedEx/shipment accounts and record retention processes
  • Provide Wi-Fi guest access
  • Sort & distribute mail
  • Prepare express shipments.
  • Manage calendars and expense reports
  • Requisition, code and reconcile non-labor purchases & ensure office machinery is fully operational.
  • Restock office/kitchen supplies; order and pick up lunches as needed
  • Building liaison responsible for communicating with building facility managers and Customer. Coordinate on-site/off-site meetings and events including food & beverage ordering/pickup/setup, AV support and consultant/meeting location placement.

Administrative support activities include, but are not limited to:

  • Data entry, filing, presentation preparation (Power Point and other programs) and audit requests.
  • Other Duties maybe assigned as required to support the Program Director and Sr. Staff functions.

Project Support:

Provide administrative support to various functional areas to include data entry, filing, mailings, small projects and other duties as assigned.

Experience :

Technical

Proficient in Microsoft Office, including Word, Excel, Outlook and PowerPoint. Ability to learn other software systems as needed.

General:

Individual must be:

  • Highly motivated, a self-starter, an enthusiastic team player, as well as, work independently and present themselves in a professional manner.
  • Must understand, and comply with, the highly confidential nature of the position.
  • Must be able to demonstrate task diversity, prioritize tasks and work in a fast paced, dynamic environment.
  • Individual should be able to establish a positive rapport with all levels of the organization, have strong written and verbal communication skills and handle issues with tact and diplomacy.
  • Must be customer service oriented, attentive to detail and reliable.
  • Preferred candidate will possess 5+ years of executive administrative/front office experience.

Physical Requirements:

  • Dexterity to operate office equipment as required by this position.
Job Category: Professional
Job Type: Full Time
Job Location: Houston TX

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